V ocaScript

1. Introduction

Welcome to VocaScript. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights.

2. Data We Collect

We collect and process the following data:

  • Usage Data: We use third-party analytics services to understand how visitors interact with our website. This includes pages visited, time spent, and other standard metrics. Providers may change without notice.
  • Error Logs: We use third-party error tracking services to improve stability. This may include technical details about your device and browser when a crash occurs.
  • Account Data: If you sign in, we create a persistent user record in our database containing your email address, name, and profile picture (if provided) from your authentication provider (e.g., Google, GitHub). This is necessary to provide syncing across devices, manage your stored files, and facilitate account recovery.

3. Content Storage & AI Processing

AI Processing

To provide transcription services, your media files and generated transcripts are sent to and processed by third-party AI services. We do not use your content to train AI models unless explicitly authorized.

For Guests (Unregistered Users)

Your media interactions are transient. While files are processed by our AI providers, we do not permanently store your media or transcripts on our servers. If you clear your browser data, your local copies will be lost.

For Registered Users

Your account profile, media files, and transcripts are stored securely in our database and cloud storage to allow access across your devices. We retain your account information (email, name) and content while your account is active. You maintain full control over your data and may delete individual files or your entire account at any time. We reserve the right to delete inactive or old content to manage storage capacity.

4. Your Data Rights

Under applicable data protection laws (such as GDPR and CCPA), you have the right to request access to, correction, or deletion of your personal data.

  • Data Export: You can export a complete copy of your personal data, files, and transcript history at any time from your Account menu.
  • Account Deletion: You can permanently delete your account from the Account menu. This action immediately and irrevocably deletes your user profile, all uploaded media, generated transcripts, and active sharing links from our active databases.

5. Cookies and Local Storage

We use essential cookies and local storage to maintain your session, store your preferences, and ensure the application functions correctly (e.g. authentication tokens, feature flags). We also use third-party analytics cookies if enabled. You can control cookie preferences through your browser settings.

6. Browser Extension

The VocaScript Browser Extension does not collect, store, or transmit any user data to external servers beyond the VocaScript application itself. All data processed by the extension stays between your browser and VocaScript.

URL & Cookie Access

When explicitly triggered by the user (via the extension icon, keyboard shortcut, or right-click menu), the extension reads the URL and optionally the authentication cookies of the active tab. Cookies are only accessed when the user enables the "Include Auth Cookies" toggle. This data is transferred directly to VocaScript solely to facilitate media downloading and is never stored beyond the immediate transfer.

Tab Audio Recording

The extension can record audio from a browser tab when the user explicitly clicks the Record button. Recorded audio is stored temporarily in local browser storage and transferred to VocaScript for transcription. The audio data is deleted from browser storage immediately after transfer. No audio is sent to any third party.

Content Scripts

On supported media sites, the extension injects a small transcription button into the video player interface for quick access. This script only adds a UI element and does not read, collect, or transmit any page content or user data. The extension also displays a badge count of detected audio and video elements on the current page.

Local File Upload

Users can upload local audio or video files through the extension popup. These files are stored temporarily in browser storage and transferred directly to VocaScript. They are deleted from browser storage immediately after transfer.

No extension data is shared with third parties. The extension communicates exclusively with the VocaScript web application.

7. Contact

If you have any questions about this privacy policy or our privacy practices, please contact us via the support channels or feedback mechanisms provided within the application.

Last updated: March 2026